Article 1- Purpose and Name
Section 1: The name of this club shall be: Central Oregon
Section 2: The purpose of the club shall be to stimulate
and advance the general welfare and safety of snowmobiling,
to serve the interest of snowmobile owners, to defend such
owners against discriminatory legislation, regulations, and
burdensome taxation, to develop a fraternal spirit among local
snowmobile and other winter sport enthusiasts, to provide
a medium for exchange of snowmobiling information, to own
or lease property for club uses, and to perform all desirable
and lawful functions for the successful operation of the club
and in general public interest.
Article 2- Organization
Section 1: This club shall be incorporated under the statutes
of the State of Oregon.
Section 2: The by-laws of this club shall be in the conformance
with those set forth in the By-Laws of the Oregon State Snowmobile
Association, Inc., article 13.
Section 3: This club shall be an affiliated member organization
of the Oregon State Snowmobile Association, Inc.
Section 4: This club shall participate in the insurance program
provided by the Oregon State Snowmobile Association, Inc.;
in order to beneficially protect its members in club sponsored
group activities, according to the terms and requirements
of the insurance policy.
Article 3- Membership
Section 1: Membership in the club shall consist of:
- A: Active family membership (persons living in the same
- B: Active single membership (18 yrs. or older)
- C: Oregon State Snowmobile Association membership
Section 2: Active membership is available to individuals
or families who wish to join the club and are willing to promote
the general welfare and safety of snowmobiling.
Section 3: Each active member, 18 yrs and older shall be
entitled to one vote and the maximum vote for a family membership
is limited to 2 votes.
Section 4: The Officers and Board of directors may establish
the qualifications and rights of members.
Section 5: Disruptive behavior and or offensive language
will NOT be tolerated. Any offender(s) may be subject to removal
from the club by an affirmative vote of 2/3 of the active
membership, in compliance with Article 11/Section 1- Amendments.
Section 6: Any club member may resign from the club at any
time upon notice to the club secretary. Dues paid in advance
will NOT be refunded.
ARTICLE 4 -Management
Section 1: The management of the club shall be vested in
the Officers and Board of Directors of said club.
ARTICLE 5 - Dues
Section 1: The membership dues for Central Oregon Snowbusters
will be the same for Active family and or Active single membership
and will be due and payable on July 1 st each new fiscal year,
and NO later than December 1 st of the new fiscal year. Dues
to Central Oregon Snowbusters, shall include dues to Oregon
State Snowmobile Assoc., unless OSSA dues have been previously
paid through another Oregon snowmobile club for the current
year. All club members that are NOT paid in full by Dec. 1
st will be dropped from the membership list unless other arrangements
have been made for payment of dues. OSSA dues will be dispersed
to OSSA by the club treasurer.
Section 2: Dues will be set by the resolution of the Officers
and Board of this club.
ARTICLE 6 - Officers
- A: The officers of the club shall be: President, Vice-President,
Secretary and/ or Treasurer, and Advisor (past President),
and will each serve a 2 year term, and or as long as desired
by the vote of the general membership.
- B: The Board of Directors will include 4 members, each
having a 2 year term. Members 1 and 3 will be elected in
the odd numbered years, members 2 and 4 will be elected
in the even numbered years.
Section 2: Vacancies occurring between elections may be filled
for the unexpired term by a new vote of the active members
present at a general meeting. Any Officer or Director may
be removed from office by the affirmative vote of two- thirds
of the active membership, in compliance with Article 11/ Section
Section 3: All officers and directors shall take office at
the beginning of the fiscal year, July 1, and hold office
for two years.
Section 4: The President shall preside at all meetings of
the club, shall appoint such committees as authorized by the
membership, shall be a member ex-officio of all committees
and shall carry on those other responsibilities assigned to
him by the By-Laws and the membership.
Section 5: The Vice-President, shall preside during the absence
or temporary incapacity of the President. The Vice-President
shall perform the duties of the President and have the powers
of the President.
Section 6: The secretary shall keep all of the club's records,
including the minutes of meetings, lists of committees and
their members, shall act as the corresponding secretary on
behalf of the President and the club, shall maintain a permanent
record of all records developed between the club and the U.S.
Forest Service and other public agencies or groups.
Section 7: The Treasurer shall maintain the roster of members,
collecting and dispersing the State Association dues to the
Oregon State Snowmobile Association. The treasurer shall keep
the accounts of the club and have charge of its funds. He/She
shall keep the club's funds in a bank approved by the officers
and in the name of the club, subject to withdrawal by checks
signed by both the Treasurer and the President. He/She shall
disperse the funds of the club under the direction of the
Officers and Directors. A treasurer's report shall be prepared
for each meeting and an annual audit shall be prepared prior
to turning the records over to the new treasurer.
Section 8: The advisor will be the immediate Past-President.
Section 9: All officers shall have such powers and duties
as required by law.
Section 10: The President and Vice-President of the club
shall be delegates to the annual convention. If either of
the appointed delegates cannot represent the club at the convention,
the President shall appoint an alternate.
ARTICLE 7- Fiscal Year
Section 1: The fiscal year of the club shall commence on
the first day of July each year and end on the last day of
June, the following year.
ARTICLE 8- Meetings
Section 1: Regular meetings of the club shall be held monthly
at the time and place fixed by resolution at the previous
meeting or as designated by the President.
Section 2: Any formal action taken at any meeting of the
membership shall require a majority vote of those active members
ARTICLE 9- Election Procedure
Section 1: Central Oregon Snowbusters, Inc. shall elect officers
no later than the last day of May each year.
Section 2: Names of the elected officers and Board of Directors
shall be reported to OSSA no later than the last day of June
Section 3: The secretary of Central Oregon Snowbusters will
prepare and send a current and complete list of members to
OSSA as needed for each fiscal year.
Section 4: Nominating Committee: The President, in March
of each year, shall appoint a Nominating Committee consisting
of three active members of the club, one of whom shall be
a member of said Board of Directors. It shall be the duty
of this nominating committee to nominate a list of candidates
for such offices as there are to be filled at the annual election.
Section 5: Right to Vote: No member shall be permitted to
vote at the annual election or meeting whose indebtedness
to the club is outstanding after December 1 st .
Section 6: Balloting: Election of Officers and
Directors will be by written ballot. The person receiving
the plurality of votes shall be declared as elected. NO absentee
ballots will be accepted for this election.
Section 7: The accounting records for Central Oregon Snowbusters
shall be closed at the end of each fiscal year, June 30 th
, and presented to the new officers, following an audit by
a committee appointed by the Officers and Board of directors.
ARTICLE 10- Dissolving of the Club
Section 1: All remaining funds left in the club treasury
after all expenditures upon dissolving of the club will be
donated to The Candlelighters, or a charity of choice.
ARTICLE 11- Amendments
Section 1: Amendments to the By Laws must be in written form
and sent to all active club members 30 days prior to a vote.
Absentee votes will be accepted. Absentee votes must be received
no later than 1 week prior to the vote. If an active member
does NOT respond with an absentee vote, within the designated
time period, that active member's vote will be considered
a YES vote.